The entity responsible for data processing is: 

City of Mainz
, Department of Youth and Family
Affairs, Division of Official Guardianship, Curatorship, and Notarization
, Stadthaus, Kaiserstrasse (Lauteren Wing)
, Kaiserstrasse 3-5
, 55116 Mainz 

Phone: +49 6131 12-3580
Email: beurkundungenstadt.mainzde

If you have any questions about data protection or this privacy policy, you can contact our data protection officers as follows:

When paternity is acknowledged, the surname, first name, date of birth, place of birth of the child and the parents, as well as their address details and marital status, are passed on to the registry office at the child's place of birth or, if the child was born abroad, to the registry office. This information is also disclosed to the other parent if the father and mother have declared paternity separately and given their consent, and, if applicable, to their legal representatives and the mother's husband. If there are concrete indications of abusive acknowledgment of paternity, the immigration authorities, the mother, and the registry office are informed (Section 1597a BGB).

When certifying a maintenance obligation, the amount of the maintenance obligation, surname, first name, date of birth, and place of birth of the child and the obligated person, as well as their address details and marital status, are passed on to the child entitled to maintenance or their legal representative (custodial parent, youth welfare office [as guardian, custodian, or supplementary guardian], or lawyer). In the case of notarization in accordance with Section 1615l BGB, the data is passed on to the entitled parent or their legal representative.

In the event that further enforceable copies of maintenance titles are issued, the personal and document data must first be transmitted to the competent family court for the purpose of applying for approval to issue them.

A copy of notarized declarations of custody is sent to the competent youth welfare office at the child's place of birth for inclusion in the custody register; if the place of birth is abroad, the LJA Berlin is responsible. If the parents submit the declarations separately, the other parent is informed of the submission of the declaration of custody.

A notarized declaration of willingness by the adoption applicants to accept a child proposed to them for international adoption is forwarded to the competent youth welfare office.

The data stored by the Youth Welfare Office will be deleted immediately if it is no longer necessary for the purposes for which it was collected (Art. 17 (1) (a) GDPR) or if one of the other reasons for deletion specified in Art. 17 (1) (b) to (f) GDPR applies. 

Due to the requirements of the GDPR for immediate deletion, the data is stored as follows due to different interests and limitation periods: 

• for acknowledgment of paternity, 70 years after the declarations have been made
• for child support: 30 years
• for child support: 10 years after the documents have been drawn up
• Declaration of custody: 20 years after submission.

After that, the files are destroyed in accordance with data protection regulations and the data is deleted.

The files will then be destroyed in accordance with data protection regulations and the data will be deleted.