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Our handling of your data and your rights
Information in accordance with Art. 13, 14 and 21 of the General Data Protection Regulation (GDPR)
With this privacy policy, we inform you in accordance with the General Data Protection Regulation (GDPR) applicable from May 25, 2018, about the processing of your personal data by us and about your rights.
This information will be updated as necessary and published on the homepage of the state capital of Mainz. There you will also find the privacy policy for visitors to our website.
Who is responsible for the data processing of the City of Mainz?
The data protection officer of the state capital Mainz and the state commissioner for data protection and freedom of information of Rhineland-Palatinate are available to you as contact persons.
We receive your data directly from you, or it is collected and processed in accordance with legal regulations.
What do we process your data for (purpose of processing) and on what legal basis?
The collection of personal data is necessary in order to decide on your application, to comply with a legal obligation, or to conclude a contract with you. Your case worker will be happy to inform you of the exact purpose and legal basis. The legal basis for data protection is Art. 6 GDPR and § 3 LDSG or Art. 9 GDPR and § 19 LDSG for special categories of personal data.
Note: Consent pursuant to Art. 6 (1) a) GDPR may be revoked at any time with effect for the future. This also applies to declarations of consent already given before the GDPR came into force.
Who receives your data?
Your data will only be disclosed if permitted by law.
In addition, the following entities may receive your data:
Processors appointed by the state capital of Mainz (Art. 28 GDPR), in particular in the areas of IT services, logistics, and printing services, who process your data for us in accordance with our instructions
Third parties in the event of a legal, contractual, or official obligation
How long will your data be stored?
Where necessary, we only process your personal data for the duration of the processing. Different deletion periods apply.
In addition, we are subject to various storage and documentation obligations, which arise from the German Fiscal Code (AO), SGB I and X, etc., among others. Storage and documentation periods can be up to 30 years.
Is data transferred to a third country or to an international organization?
We only transfer your data to countries outside the European Economic Area (EEA) (third countries) if this is necessary for the execution of legal administrative actions.
What other data protection rights do you have?
Right of access (Art. 15 GDPR)
Right to rectification (Art. 16 GDPR)
Right to erasure (Art. 17 GDPR)
Right to restriction of processing (Art. 18 GDPR)
Right to data portability (Art. 20 GDPR)
Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)
Do you have an obligation to provide data?
The data is provided as part of the official application process in accordance with legal requirements (e.g., reporting obligations when changing residence).
To what extent is there automated decision-making in individual cases?
In principle, no automated decision-making takes place in accordance with Art. 22 GDPR.
To what extent is your data used for profiling?
No profiling of your data will take place.
What rights of objection do you have? (Art. 21 GDPR)
Right to object in individual cases
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) GDPR (data processing based on a balancing of interests). If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.
Right to object to the processing of data for direct marketing purposes
The state capital of Mainz does not use direct marketing. The objection can be made informally.
Special information on data processing by specialist agencies
