We record every birth of a child within the city limits of Mainz in the birth registry of the Mainz Registry Office. We then issue the birth certificates.

A birth certificate includes:

• The child’s first name(s) and last name
• Gender
• Place and date of the child’s birth
• First names and last names of the parents

Hospitals automatically report a child’s birth to the registry office within 7 days of the birth. There is no deadline for parents to submit the documents to the registry office. However, we ask that you submit them as soon as possible. If your child was born at home, please go to “Report a birth outside a hospital” under “Related Services.”

Procedure

Depending on which hospital your child was born in, there are different procedures for registering the birth:

University Hospital
If your child is born at the University Hospital, you will receive an envelope containing the name declaration form and an information sheet. Please include the completed name declaration form with the necessary documents for the birth registration. Then drop off the envelope at the reception desk in Building 102 on the hospital grounds.

Marienhaus Clinic
If your child is born at the Marienhaus Clinic, you will receive a folder containing the name declaration and an information sheet. Please include the completed name declaration with the necessary documents for birth registration, which you have already copied. Please place the folder in the mailbox on the ward within 3 days.

The hospitals will prepare the birth notifications based on the submitted documents. The documents will be sent via courier service and will be received by the Registry Office within 7 days of your child’s birth. Provided the submitted documents are complete, we will register the birth within a few days.

If you have already submitted copies of your documents to the hospital in advance or have not yet submitted any documents to the hospital, please mail the original documents to us. Please send them to: Mainz Registry Office, Kaiserstraße 3–5, 55116 Mainz.

Alternatively, you can drop your envelope into the mailbox of the Birth Department in the foyer of the Kreyßig-Flügel wing of the City Hall Monday through Friday between 8:30 a.m. and 4:30 p.m. Please be sure to include your child’s name and date of birth so that we can identify your documents. The Registry Office will, of course, return the original documents you submitted to you.

Once all documents are complete, we can register the birth and send you the free birth certificates within a few days. If you need additional certificates subject to a fee (e.g., for the family register, standard or multilingual certificates), you can request and pay for them online. We will send you the requested certificates at a later date. Please use the online service “Order Birth Certificate” for this purpose.

We will notify you if any documents are missing or if it is absolutely necessary for you to visit us in person. To ensure we can contact you, please be sure to clearly write your phone number or email address on the name declaration form.